When you’re in charge of managing a delivery fleet, you need to be a master at just about everything, from ensuring driver safety to maintaining quality standards to keeping an eye on the bottom line. But if you’re working for a smaller business, it can be hard to keep up with everything if you’re not using the right techniques or tools for the job. If you find yourself getting overwhelmed by all your responsibilities as a fleet manager, take a minute to figure out if you could be helping yourself out by investing in a better, more streamlined fleet management system. Here are a few essential tips for running your fleet more smoothly and efficiently than ever before.
1. Use Fleet Tracking Software
The job of a fleet manager involves streamlining every aspect of the fleet, from gas to mileage to driver performance to repairs, into one cohesive tracking system. Of course, no one person is ever able to keep track of everything at once. That’s why fleet tracking software is an invaluable resource, especially when it comes to smaller businesses. A tracking system, by keeping track of each driver’s safety record, repair needs, and mileage to gas, leaves nothing to chance.
As a fleet manager, this software will give you the ability to know about a problem almost before it happens. If repairs need to be done, you’ll be able to know this before disaster strikes. If a car is due for maintenance, you’ll be alerted. If a driver isn’t performing up to standard, you’ll know about it. A tracking system allows you to have eyes and ears everywhere. Making sure that no mistake or potential pitfall goes unnoticed. You’ll ever have the ability to monitor each delivery for quality without the stress of having to check in and follow up manually with merchants or vendors. When each vehicle and driver is being held to the same high standards, there’s far less room, not to mention less tolerance, for carelessness and error.
2. Invest in a Gas Card
For small businesses, gas costs can end up becoming a much bigger problem than you’d ever have suspected, especially when drivers are left unchecked when it comes to refilling their vehicles. Investing in a gas card for your business will allow you a rigid control over exactly how much gas is spent within your fleet. You can set as many or as few restrictions as you’d like when it comes to each card while enjoying prepaid gas as specific outlets all over the country.
Not only does this method take away the stress of refilling, it maintains a certain standard for each and every one of your drivers. If a certain amount of mileage only requires a certain amount of gas in a specific vehicle, no one is allowed to get away with anything more or less than that number. The savings you’ll enjoy over the course of years will help boost your bottom line while ensuring the greatest possible quality control for your fleet.
3. Track Driver Progress
Drivers are human. They can get sloppy, they can get messy, and they can get tired. It doesn’t necessarily mean that your drivers are doing a poor job. They’re simply prone to human error. Having a way to track your drivers and notice common mistakes, as well as other resolvable errors, makes your job as a fleet manager that much easier. When drivers are held to a universal standard, they work harder to maintain a certain level of quality. When they know they’re being tracked, they work even harder to make sure that no mistakes are made. Tracking drivers can also help fleet managers decide when and how to issue raises or bonuses, creating new incentives for drivers to beat their personal best.
4. Always Put Safety First
You may be running a business, and business is all about profit. However, as a fleet manager, your first concern always must be safety. When you forget about the safety of your drivers, your vehicles, or your delivery goods, you put your business in jeopardy and end up hurting the bottom line. Your drivers have to care about safety first and profits second, just as you have to worry about keeping your fleet safe from harm on each and every job. Keeping a well-run, successful fleet running smoothly and happily isn’t an easy job. Focusing on upholding all safety standards and making sure every safe practice measure is followed through to the letter will help your business stay successful, healthy, and long lasting.